How to Export LinkedIn Contacts to Excel? (2024)
In the busy world of B2B sales and networking, LinkedIn serves as a cornerstone for professionals looking to connect and drive activities that bring new business opportunities their way. Having an enormous database of professionals working in all kinds of industries, it makes for an excellent platform for any professional aiming at building and maintaining a robust network. To fully maximize this network, there may come a time when you will need to export your LinkedIn contacts into Excel for better management, analysis, or outreach purposes. Here's a step-by-step process detailing how you can successfully export your LinkedIn contacts into Excel, accompanied by benefits, methods, use cases, and best practices.
If you're interested in learning how to export leads from LinkedIn and LinkedIn Sales Navigator, check out our detailed guide on our blog!
How to Export Connections from LinkedIn to Excel – Built in Method
Export your connections from LinkedIn—it's easy and completely free. You don't even need any third-party tools. The following is how you can do it:
Step 1: Open LinkedIn Settings
Sign in to your LinkedIn account. At the top right, click your profile icon. Then, under the dropdown menu, select "Settings & Privacy."
Step 2: Move to Data Privacy
Under the Settings & Privacy menu on the left, click "Data Privacy." Scroll down to "How LinkedIn uses your data." Click on "Get a copy of your data."
Step 3: Select Data to Export
Click on "Request archive." This will tell LinkedIn to to export your contacts.
Step 4: Export Your Data
Wait for an email from LinkedIn as they export your connections. This may take a few minutes or worst case a few hours. You will receive an email with a link to download your data when it is prepared. The email will include a link from where you can download your data. You will see that it is downloaded as a CSV file. This type of file is easily opened with Excel.
Step 5: Opening Excel
Locate where, on your computer, the CSV file was downloaded to. Open this in Excel. You can view and sort your LinkedIn contacts in this. This will give you the basic contact details of your leads, which includes names and job titles. Email addresses, important in any outreach, are hardly included with this method. You’d be lucky to see personal email addresses being included by this built-in LinkedIn method because you only get emails when your connections have agreed to share their email addresses.
How to Export LinkedIn Contacts with Emails using Sales Navigator (with LeadExportr)
To export your LinkedIn contacts with their emails, you can use LinkedIn Sales Navigator together with LeadExportr. LeadExportr makes this super easy and provides you with verified email addresses for your contacts.
Step 1: Access to LinkedIn Sales Navigator
Log in to your account on LinkedIn Sales Navigator. Use the search and filter options to find what connections you want to export. Apply the filter "First Degree Connections" to refine the search.
Step 2: Save Leads
Scroll down to the bottom of the Sales Navigator page, open the LeadExportr chrome extension and click "Save Leads". Now your contacts have been saved to the LeadExportr dashboard!
Step 3: Find verified emails with LeadExportr
Log in to your LeadExportr DashBoard. Select the accounts you want to find emails for. Click the “Fetch Emails” button to fetch verified professional emails in real-time for all of your connections.
Step 4: Export your connections
Select the connections you wish to export and click “Export to CSV”. This will export all of your saved connections and their verified emails into a CSV file.
Step 5: Download and Open in Excel
Download the CSV file generated by LeadExportr. Open the file in Excel. Now you will have a granular list of your LinkedIn contacts along with email addresses and any other relevant details. Using LeadExportr, besides saving you time, makes sure that you have verified email addresses. It hugely enhances the effectiveness of your outreach campaigns.
How to Export Single LinkedIn Connections with LeadExportr:
Step 1: Open your connections
Open LinkedIn and navigate to “My Network” -> “Manage My Network” -> “Connections”
Step 2: Choose which connection to export
Now that you can see your connections, scroll to the connection you’d like to export. Alternatively, you can search for them using whatever information you’d like in the search bar, or click “Search with filters” for advanced sorting.
Step 3: Export the profile
Click and open the profile of the connection you’d like to export. Scroll down to their first work experience, open the LeadExportr chrome extension, and click “Save Leads”. Now the profile is saved to the LeadExportr dashboard!
Step 4: Find email and export
Repeat steps 1-3 as many times as you want and then navigate to the LeadExportr dashboard. Now, you can fetch their emails by clicking “Fetch Emails”. Once you’re happy with the results, click on “Export to CSV” to export all of your saved connections to a CSV file!
Use Cases for Exported Linkedin Connections
Extracted LinkedIn connections can be utilized in many ways to achieve your business-related goals. Following are some useful examples:
1. Recruitment:
For any recruitment agency, a detailed list of potential candidates is extremely important. Enabling exported contacts allows one to maintain a database of skilled professionals so that one may contact them with any job opportunity at any point in time. By filtering contacts based on their skills and experience, recruiters can easily manage their recruitment services.
2. Prospecting:
These contacts can be exported to help sales pros identify and engage prospects. It’s extremely important for the sales team to have access to an up-to-date and enriched list of prospects to contact and to build sales strategies. With the verified email address, sales professionals can conduct focused email campaigns for lead nurturing and conversion into clients.
3. Upgrading Your CRM:
You will be able to import all your LinkedIn contacts into your CRM system easily. This way, you can update the customer database with fresh contact information. This kind of integration provides access to all employees in a company with the latest information for easier tracking of interactions, scheduling follow-ups, or other relationship-building activities. These periodic updates of your CRM with new data from LinkedIn help maintain the accuracy of your contact lists, avoiding miscommunication and improving customer relationship management in general.
Benefits of Exporting Contacts From LinkedIn
Exporting your LinkedIn contacts to Excel confers several benefits that can support advanced networking and lead generation. Some of the major advantages include:
1. Improved data management
Excel keeps your contacts organized, which will help in better sorting and filtering, do advanced data analysis, and group contacts based on similar characteristics like sector, job title, and location.
2. Much improved communication
Keep all your contacts in Excel, and you'll be in control of your outreach: You'll be able to personalize your email campaigns, get a record of communication history, and ensure no good connection falls through the cracks.
3. Backup of Data
By exporting your contacts into Excel, you have a duplicate record of your network, which is extremely valuable. Suppose something goes wrong with your account on LinkedIn, or your connection goes out. You will still have your contact list intact to continue doing whatever you were before.
4. Integration with Other Tools
You can easily integrate Excel files with other tools and software, such as CRM systems, email marketing platforms, and analytics tools. This integration will aid in the smooth flow of data and hence use your contacts more effectively.
5. Better Analytics
Now that you have your contacts saved in Excel, you can use all of the great analysis capabilities of the software to learn more about your network. You can make charts, create pivot tables, and do several data analysis techniques to understand the patterns and trends.
What to Do with Exported LinkedIn Contacts
Now that you have your LinkedIn contacts in Excel, it's time to put them to good use. Here are some strategies that will help in extracting maximum value from the contacts exported:
1. Segment Your Contacts:
Segment your contacts into different segments based on various parameters such as industry, job title, or location. Such segmentation will let you effectively personalize the communication and other marketing efforts.
2. Personalize Your Outreach:
Use the data in your Excel sheet to write personalized messages. Mention specific details that prove you have done your homework and are interested in connecting or offering value. In fact, an analysis from HubSpot has shown that personalizing your email by 20-50% can significantly improve response rates!
3. Integrate with CRM Systems:
Import contacts into a CRM system to track interactions and set reminders for follow-ups on efforts in the context of relationship-building. This helps in managing the development of relationships efficiently.
4. Run Targeted Email Campaigns:
Utilize the verified email addresses to conduct targeted email campaigns for lead nurturing. Using email marketing platforms, you can automate these campaigns and further measure their success.
5. Analyze and Optimize:
Periodically review your contact data for trends, effectiveness of outreach efforts, and how to improve further. Excel will help analyze its insights and brings an edge to lead generation campaigns.
Recap: Export Linkedin Contacts to Excel
Exporting your LinkedIn contacts to Excel is an excellent tool for taking your networking and lead-generation efforts to the next level.
You can do this by:
- Using LinkedIn’s built-in connection export
- Utilizing LeadExportr and LinkedIn Sales Navigator
- Exporting single LinkedIn profiles with LeadExportr
If all you want is a simple list of contacts, LinkedIn’s built-in method is perfect for you. But if you want to export your contacts with their verified emails for prospecting/recruiting, using LeadExportr is optimal. By following this guide, you’ll be well on your way to exporting your LinkedIn contacts to Excel and making the most of the data. Whether dealing with a small network or large database of contacts, these strategies will help one to remain organized and maximize the potential of his/her LinkedIn connections. Try LeadExportr now!
Frequently Asked Questions
1. How do I export LinkedIn contacts to Excel?
Exporting LinkedIn contacts to Excel is a straightforward process. You can use LinkedIn's built-in export feature by navigating to your settings, selecting "Data Privacy," and requesting an archive of your contacts. This method will provide a CSV file that you can easily open in Excel, though it may not include email addresses unless the contacts have shared them with you.
2. Can I export LinkedIn connections with email addresses?
Yes, you can export LinkedIn connections with email addresses by using LinkedIn Sales Navigator in combination with tools like LeadExportr. LeadExportr helps you extract not just your LinkedIn connections but also their verified professional email addresses, ensuring more effective outreach.
3. Why should I export LinkedIn connections to Excel?
Exporting LinkedIn connections to Excel allows for better data management, analysis, and personalized communication. Excel’s advanced features enable you to segment your contacts, perform data analysis, and integrate with CRM systems, which enhances your ability to manage relationships and conduct targeted email campaigns.
4. What are the benefits of exporting LinkedIn contacts?
Exporting LinkedIn contacts can greatly improve your networking and lead generation strategies. Benefits include better data management, enhanced communication, data backup, integration with other tools, and the ability to perform deeper analysis of your network.
5. How often should I export my LinkedIn connections?
It's a good practice to export your LinkedIn connections regularly, especially if you frequently add new contacts or rely on LinkedIn for prospecting. Regular exports ensure that your database is up to date and that you always have a backup of your connections.
6. Can I export LinkedIn connections one by one?
Yes, with LeadExportr, you can export LinkedIn connections individually. This method is useful when you need detailed information about specific contacts, including verified email addresses, and want to export them for more targeted outreach.
7. What can I do with exported LinkedIn contacts?
Once you've exported your LinkedIn contacts, you can use them for various purposes, including personalized email campaigns, CRM integration, recruitment, and prospecting. Exported contacts can also be analyzed to uncover trends and optimize your networking strategies.
8. Is it legal to export LinkedIn contacts?
Yes, exporting your LinkedIn contacts is legal as long as it complies with LinkedIn's terms of service and privacy policies. It’s important to ensure that any outreach you conduct using these contacts adheres to relevant regulations, such as GDPR, especially when handling personal data.
9. Do I need a LinkedIn premium account to export connections?
No, you don’t need a premium LinkedIn account to export connections using LinkedIn’s built-in export tool. However, for more advanced features like exporting contacts with verified email addresses, LinkedIn Sales Navigator and tools like LeadExportr are recommended.
10. Can I export LinkedIn contacts directly to my CRM?
While LinkedIn doesn't directly support exporting contacts to a CRM, you can export your LinkedIn contacts to Excel and then import them into your CRM. Tools like LeadExportr streamline this process by providing CSV files that can be easily integrated with most CRM systems.
11. How does LeadExportr enhance the process of exporting LinkedIn contacts?
LeadExportr enhances the process by allowing you to export LinkedIn contacts along with their verified email addresses, which are crucial for effective outreach. It also supports exporting single connections and integrates seamlessly with LinkedIn Sales Navigator, making it a powerful tool for anyone looking to maximize their LinkedIn network.